About the job

A Cascais-based family is hiring a Private Assistant to handle life admin, household logistics, and family coordination. The principals run two businesses, an executive coaching practice and a property investment company, and have a young daughter, a baby on the way, and a dog. This role exists to take Portuguese bureaucracy, errands, and family logistics off the family's plate so they can focus on work and time together. This is not a corporate EA role. Business support is already in place. We're hiring for the personal and household side of life.

What you'll own

• Life admin, bills, contracts, renewals, banking paperwork; dealings with finanças, Segurança Social, AIMA, and the health system
• Family logistics, toddler schedule, baby appointments and supplies, school research, holiday and travel planning, vet/grooming for Luma the dog
• Errands, pickups, returns, supermarket runs, gifts, deliveries, Câmara visits
• Vendor coordination, tradespeople, contractors, cleaners, gardeners, household installs, booking them, getting them on-site, getting them paid
• Small recurring projects, owning things like car registration, residency renewal, or school applications end-to-end, without needing the brief twice

Must-haves

• Fluent Portuguese and English, both essential, most PT bureaucracy is monolingual
• Driving licence and your own car
• Already on recibos verdes, or willing to register within the first month
• Comfortable with WhatsApp, Google Workspace, the Apple ecosystem, basic spreadsheets
• Discretion, you'll be exposed to financial and family-private information

Nice to have

• Prior experience supporting a family or an HNW individual
• Comfort with light bookkeeping or invoice tracking
• Based in or near Cascais (Estoril, Carcavelos, Oeiras all fine)